John:
 
We did an analysis of our admin overhead based on support provided to our main operating funds (General, Gas Tax, Wastewater, Hotel/Motel, Library and Building Codes).  The total operating expenditures for these funds, less capital, is $12,525,497.  Our administrative budget is $644,489, or a whopping 5.15% of the total.  This includes the City Manager, Clerical Assistant, Finance Director, Deputy Recorder, two Accounting Technicians and a part-time City Attorney and Council expenses. 
 
We barely get by on the staff we have, so I do not see ours as an ideal staffing level.
 
Scott D. McClure
City Manager
City of Coos Bay
-----Original Message-----
From: John Hitt [mailto:jhitt@ci.lebanon.or.us]
Sent: Monday, June 26, 2006 9:02 AM
To: Oregon City/County Management Association
Subject: [occma] Administrative Costs in Budget

The first question of the week, aimed at cities of 10K to 25 K population, is:  Approximately what percentage of your General Fund budget, and/or total City budget, does your Administrative function represent?  And, roughly speaking, what does the Administrative function entail?  That is, does it include HR, City Attorney? Direct City Council costs, etc.?  Or is it more limited to the City Manager office alone and his/her direct support?

 

This question is triggered by the oft repeated charge, by one of our councilors, that Lebanon’s “administrative costs are too high.”  Now, I know he figures the city should be saving at least my salary, but I wasn’t sure if otherwise we are roughly “on target” with these costs?

 

John Hitt

City of Lebanon


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